Sub Committee

FPMC

Composition

Terms of Reference

Position Statement of Chairperson

Composition of the Finance and Project Monitoring Committee

  1. Mr L. Juggoo – Chairperson
  2. Mrs B. Kissoon-Luckputtya – Member
  3. Mr H. Urdhin – Member
  4. Mr L.J.B Perrine- Member

Terms of Reference of the Finance and Project Monitoring Committee

Establishment

The Finance and Project Monitoring Committee is set up by the Board.

  1. Membership
    • The Committee shall comprise of four Board Members as decided by the Board upon proposal of the Chairman of the WMA Board. The General Manager/Officer in Charge shall be in attendance at the meeting of the Committee.
    • Only Members of the Committee have the right to attend Committee meetings. However, other employees may be invited to attend all or part of any meeting, as and when appropriate and necessary.
  2. Secretary
    • The Secretary to the Board shall be the Secretary of the Committee.
  3. Quorum
    • The quorum necessary for the transaction of business shall be three.
  4. Frequency of meetings
    • The Committee shall meet at least once monthly.
  5. Notice of meetings
    • Meetings of the Committee shall be called by the Secretary of the Committee at the request of the Committee Chairperson.
    • Unless otherwise agreed, notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed, shall be forwarded to each Member of the Committee and any other person required to attend not later than two working days before the date of the meeting. Supporting papers shall be sent to Committee Members and to other attendees as appropriate, at the same time.
  6. Proceedings
    The Secretary shall take minutes of the meetings. The Chairperson of the Committee shall submit a report for the consideration of the Board after a Committee meeting.
  7. Terms of Reference of Finance and Project Monitoring Committee
    The terms of reference of the Committee shall be as follows:
    The primary responsibilities of the Committee are to provide the Board with advice and guidance on issues pertaining to projects, finance and procurement including:

    • Considering annual estimates of the WMA and recommending for approval by the Board.
    • Reviewing, assessing and advising the Board on financial matters and related policies.
    • Monitoring the implementation of projects.
    • Considering Bid Evaluation Reports in respect of Procurement exercises for Capital projects or replacement of assets/recurrent items which are above the approval limit of the General Manager/Officer in Charge.
    • Overseeing procurement strategies and recommending to the Board the procurement of goods, works, consultancy and other services.
  8. General
    The Committee, in carrying out its tasks under these terms of reference, may obtain such outside or other independent professional advice as it considers necessary to carry out its duties.These terms of reference may be amended as required, subject to the approval of the Board.

Position Statement of Chairperson of the Finance and Project Monitoring Committee

The Chairperson of the Finance and Project Monitoring Committee is responsible for:

  1. Meetings
    • Chairing the Finance and Project Monitoring Committee (FPMC).
    • Upholding rigorous standards of preparation for meetings.
    • Running the FPMC and ensuring its effectiveness in all aspects of its role, including regularity and frequency of meetings.
    • Setting the FPMC agenda, taking into account the issues and concerns of all Committee Members of the FPMC. The agenda should be forward looking.
    • Encouraging all Committee Members to engage in the FPMC meetings by drawing on their skills, experience, knowledge and, where appropriate, independence.
    • Ensuring that the Committee Members receive accurate, timely and clear information, including that on the organisation’s current performance, to enable the FPMC to make sound recommendations to the Board.
    • Managing the FPMC to allow enough time for discussion of complex or contentious issues. The Chairperson should ensure that Committee Members have sufficient time to consider critical issues and obtain answers to any questions or concerns they may have and are not faced with unrealistic deadlines for making recommendations.
    • Reporting recommendation of the FPMC to the Board.
  2. Committee Members

    Facilitating the effective contribution of Committee Members and encouraging active engagement by all Members of the Committee.

STAFF COMMITTEE

Composition

Terms of Reference

Position Statement of Chairperson

Composition of the Staff Committee

  1. Mrs B. Kissoon-Luckputtya – Chairperson
  2. Dr C. Bokhoree – Member
  3. Mr L.J.C Ramasawmy – Member
  4. Mr S. Khuntoo – Member

Terms of Reference of the Staff Committee

Establishment

The Staff Committee is set up by the Board.

  1. Membership
    • The Staff Committee shall comprise of four Board Members as decided by the Board upon proposal of the Chairman of the WMA Board. The General Manager/Officer in Charge shall be in attendance at the meeting of the Committee.
    • Only Members of the Committee have the right to attend Committee meetings. However, other employees may be invited to attend all or part of any meeting, as and when appropriate and necessary.
  2. Secretary
    • The Secretary to the Board shall be the Secretary of the Staff Committee.
  3. Quorum
    • The quorum necessary for the transaction of business shall be three.
  4. Frequency of meetings
    • The Committee shall meet at least once monthly.
  5. Notice of meetings
    • Meetings of the Committee shall be called by the Secretary of the Committee at the request of the Committee chairperson.
    • Unless otherwise agreed, notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed, shall be forwarded to each Member of the Committee and any other person required to attend not later than two working days before the date of the meeting. Supporting papers shall be sent to Committee Members and to other attendees as appropriate, at the same time.
  6. Proceedings
    The Secretary shall take minutes of the meetings. The Chairperson of the Staff Committee shall submit a report for the consideration of the Board after a Committee meeting.
  7. Terms of Reference of Finance and Project Monitoring Committee
    The terms of reference of the Staff Committee shall be as follows:Make recommendations to the Board on provisions governing the conditions of service of the employees of the Authority, particularly appointment, dismissal, discipline, pay and leave.
  8. General
    The Staff Committee, in carrying out its tasks under these terms of reference, may obtain such outside or other independent professional advice as it considers necessary to carry out its duties.
    These terms of reference may be amended as required, subject to the approval of the Board.

Position Statement of Chairperson of the Staff Committee

The Chairperson of the Staff Committee is responsible for:

  1. Meetings
    • Chairing the Staff Committee (SC).
    • Upholding rigorous standards of preparation for meetings.
    • Running the Staff Committee and ensuring its effectiveness in all aspects of its role, including regularity and frequency of meetings.
    • Setting the Staff Committee agenda, taking into account the issues and concerns of all Committee Members of the Staff Committee. The agenda should be forward looking.
    • Encouraging all Committee Members to engage in the Staff Committee meetings by drawing on their skills, experience, knowledge and, where appropriate, independence.
    • Ensuring that the Committee Members receive accurate, timely and clear information, including that on the organisation’s current performance, to enable the Staff Committee to make sound recommendations to the Board.
    • Managing the Staff Committee to allow enough time for discussion of complex or contentious issues. The Chairperson should ensure that Committee Members have sufficient time to consider critical issues and obtain answers to any questions or concerns they may have and are not faced with unrealistic deadlines for making recommendations.
    • Reporting recommendations of the SC to the Board
  2. Committee Members

    Facilitating the effective contribution of Committee Members and encouraging active engagement by all Members of the Committee.

CORPORATE GOVERNANCE COMMITTEE

Composition

Terms of Reference

Position Statement of Chairperson

Composition of Corporate Governance Committee

  1. Mr L.J.B Perrine – Chairperson
  2. Mr D. Dassaye – Member
  3. Mr H. Urdhin – Member
  4. Mr S. Khuntoo – Member

Terms of Reference of the Corporate Governance Committee

Establishment

The Corporate Governance Committee is set up by the Board in line with the Code of Corporate Governance.

  1. Membership
    • The Corporate Governance Committee shall comprise of four Board Members as decided by the Board upon proposal of the Chairman of the WMA Board. The General Manager/Officer in Charge shall be in attendance at the meeting of the Committee.
    • Only members of the committee have the right to attend committee meetings. However, other employees may be invited to attend all or part of any meeting, as and when appropriate and necessary.
  2. Secretary
    • The Secretary to the Board shall be the secretary of the Corporate Governance Committee.
  3. Quorum
    • The quorum necessary for the transaction of business shall be three.
  4. Frequency of meetings
    • The committee shall meet at least once quarterly.
  5. Notice of meetings
    • Meetings of the committee shall be called by the secretary of the committee at the request of the committee chairperson.
    • Unless otherwise agreed, notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed, shall be forwarded to each member of the committee and any other person required to attend not later than two working days before the date of the meeting. Supporting papers shall be sent to committee members and to other attendees as appropriate, at the same time.
  6. Proceedings
    The secretary shall take minutes of the meetings. The Chairperson of the Corporate Governance Committee shall submit a report for the consideration of the Board after a Committee meeting.
  7. Terms of Reference of Finance and Project Monitoring Committee
    The terms of reference of the Corporate Governance Committee shall be as follows:

    • Ensure that the reporting requirements on Corporate Governance, on an ongoing basis, are in accordance with the principles of the Code
    • Determine, agree and develop the Authority’s general policy on corporate governance in accordance with the Code of Corporate Governance
    • Prepare the Corporate Governance report to be published in the Authority’s annual report
    • Ensure that disclosures are made in the annual report in compliance with the disclosure provisions in the code of Corporate Governance.
  8. In relation to Ethics
    The Corporate Governance Committee will be responsible for:

    • Monitoring the ethical conduct of the Authority, its executives and senior officials;
    • Reviewing any statements on ethical standards or requirements for the Authority and assisting in developing such standards and requirements;
    • Compliance with the requirements of the WMA Act.
    • Compliance with the law and regulations of any other applicable statute and of controlling bodies;
    • Identification of any violations of ethical conduct; and
    • Environmental and social issues.

    The Corporate Governance Committee will also give recommendations on any potential conflict of interest or questionable situation of a material nature.

  9. General
    The Corporate Governance Committee, in carrying out its tasks under these terms of reference, may obtain such outside or other independent professional advice as it considers necessary to carry out its duties.These terms of reference may be amended as required, subject to the approval of the Board.

Position Statement of Chairperson of Corporate Governance Committee

The Chairperson of the Corporate Governance Committee is responsible for:

  1. Meetings
    • Chairing the Corporate Governance Committee (CGC).
    • Upholding rigorous standards of preparation for meetings.
    • Running the Corporate Governance Committee and ensuring its effectiveness in all aspects of its role, including regularity and frequency of meetings.
    • Setting the Corporate Governance Committee agenda, taking into account the issues and concerns of all Committee Members of the Corporate Governance Committee. The agenda should be forward looking.
    • Encouraging all Committee Members to engage in the Corporate Governance Committee meetings by drawing on their skills, experience, knowledge and, where appropriate, independence.
    • Ensuring that the Committee Members receive accurate, timely and clear information, including that on the organisation’s current performance, to enable the Corporate Governance Committee to make sound recommendations to the Board.
    • Managing the Corporate Governance Committee to allow enough time for discussion of complex or contentious issues. The Chairperson should ensure that Committee Members have sufficient time to consider critical issues and obtain answers to any questions or concerns they may have and are not faced with unrealistic deadlines for making recommendations.
    • Reporting recommendations of the CGC to the Board.
  2. Committee Members

    Facilitating the effective contribution of Committee Members and encouraging active engagement by all Members of the Committee.

AUDIT & RISK COMMITTEE

Composition

Terms of Reference

Position Statement of Chairperson

Composition of Audit and Risk Committee

  1. Mr D. Dassaye – Chairperson
  2. Dr C. Bokhoree – Member
  3. Mr L.J.C Ramasawmy – Member
  4. Mr L. Juggoo – Member

Terms of Reference of Audit and Risk Committee

Establishment

The Audit & Risk Committee is set up by the Board in line with the Code of Corporate Governance.

  1. Membership
    • The Audit & Risk Committee shall comprise of four Board Members as decided by the Board upon proposal of the Chairman of the WMA Board. The General Manager/Officer in Charge shall be in attendance at the meeting of the Committee.
    • Only members of the committee have the right to attend committee meetings. However, other employees may be invited to attend all or part of any meeting, as and when appropriate and necessary.
  2. Secretary
    • The Secretary to the Board shall be the Secretary of the Audit & Risk Committee.
  3. Quorum
    • The quorum necessary for the transaction of business shall be three.
  4. Frequency of meetings
    • The committee shall meet at least once quarterly.
  5. Notice of meetings
    • Meetings of the committee shall be called by the Secretary of the Committee.
    • Unless otherwise agreed, notice of each meeting confirming the venue, time and date, together with an agenda of items to be discussed and supporting papers shall be forwarded to each member of the committee not later than two working days before the date of the meeting.
  6. Proceedings
    The Secretary shall take minutes of the meetings. The Chairperson of the Audit & Risk Committee shall submit a report for the consideration of the Board after a Committee meeting.
  7. Terms of Reference of Finance and Project Monitoring Committee
    The terms of reference of the Audit & Risk Committee shall be as follows:
    A. Financial Statement

    • The Committee will examine and review the quality and integrity of the financial statements of the Authority.
    • Compliance with accounting standards, local and international and legal requirements;
    • The methods used to account for significant or unusual transactions where different approaches are possible.
    • Significant adjustments resulting from the audit.
    • Whether the Authority has followed appropriate accounting standards and made appropriate estimates and judgments taking into account the views of the external auditor.
    • The clarity and completeness of disclosure in the Authority’s financial reports and the context in which statements are made.

    A. Financial Statement

    • The Committee will examine and review the quality and integrity of the financial statements of the Authority.
    • Compliance with accounting standards, local and international and legal requirements;
    • The methods used to account for significant or unusual transactions where different approaches are possible.
    • Significant adjustments resulting from the audit.
    • Whether the Authority has followed appropriate accounting standards and made appropriate estimates and judgments taking into account the views of the external auditor.
    • The clarity and completeness of disclosure in the Authority’s financial reports and the context in which statements are made.

    B. Narrative reporting

    Where requested by the Board, the Committee shall review the content of the annual report and accounts and advise the Board on whether, taken as a whole, it is fair, balanced and understandable and provides the information necessary for stakeholders to assess the Authority’s performance and strategy.

    C. Internal Controls and Risk Management Systems

    The Committee shall keep under review the adequacy and effectiveness of the organisation’s systems of internal control, including internal financial control and business risk management and maintaining effective internal control systems.

    D. Internal audit

    • Review and assess the annual internal audit work plan
    • Receive a report on the results of the internal auditor’s work on a periodic basis
    • Review and monitor management’s responsiveness to the internal auditor’s findings and recommendations
    • Monitor and review the effectiveness of the Authority’s internal audit function, in the context of the Authority’s overall risk management system
    • Safeguard the Authority’s assets against unauthorised use or disposal and
    • Direct and supervise investigations into matters within its scope
  8. General
    The Audit & Risk Committee, in carrying out its tasks under these terms of reference, may obtain such outside or other independent professional advice as it considers necessary to carry out its duties.These terms of reference may be amended as required, subject to the approval of the Board.

Position Statement of Chairperson of Audit and Risk Committee

The Chairperson of the Audit & Risk Committee is responsible for:

  1. Meetings
    • Chairing the Audit & Risk Committee (ARC).
    • Upholding rigorous standards of preparation for meetings.
    • Running the ARC and ensuring its effectiveness in all aspects of its role, including regularity and frequency of meetings.
    • Setting the ARC agenda, taking into account the issues and concerns of all Committee Members of the ARC. The agenda should be forward looking.
    • Encouraging all Committee Members to engage in the ARC meetings by drawing on their skills, experience, knowledge and, where appropriate, independence.
    • Ensuring that the Committee Members receive accurate, timely and clear information, including that on the organisation’s current performance, to enable the ARC to make sound recommendations to the Board.
    • Managing the ARC to allow enough time for discussion of complex or contentious issues. The Chairperson should ensure that Committee Members have sufficient time to consider critical issues and obtain answers to any questions or concerns they may have and are not faced with unrealistic deadlines for making recommendations.
    • Reporting recommendations of the ARC to the Board.
  2. Committee Members

    Facilitating the effective contribution of Committee Members and encouraging active engagement by all Members of the Committee.